Hello Potential Volunteer!
We are excited that you are applying for a volunteer position at OPEN SV. Becoming a Volunteer at OPEN SV, we hope you will get a unique chance to practice, refine, & enhance your professional skills in a safe environment that will further your career.
If you are applying for a leadership position, we expect you to submit a plan and execute it. Please review the Volunteer Policy and the OPEN SV 24-25 Operating Framework before you decide to apply.
OPEN SV Annual Conference 2024
We seek community volunteers to help us organize the OPEN SV Annual Conference on November 9, 2024, at the Santa Clara Convention Center. Previous conference info can be viewed here and recorded sessions are here. We hope you will join our amazing volunteer leadership team and Raise the Bar. Please apply using the form on this page.
Role Summary: Badge volunteers will greet attendees at the registration desk and ensure they receive their badges, program materials, and other necessary items. They play a vital role in creating a smooth and welcoming experience for guests.
Responsibilities:
- Set up and manage the registration desk.
- Distribute badges, lanyards, and event materials to attendees.
- Assist in answering questions related to registration and direct attendees as needed.
- Check-in VIPs, speakers, and sponsors with priority service.
- Troubleshoot registration issues with the help of event organizers.
Qualifications:
- Friendly, customer-service oriented.
- Organized and efficient under pressure.
- Comfortable using technology (e.g., scanning QR codes, checking online registrations).
Role Summary: The childcare lead will oversee the children’s area, ensuring a safe, organized, and fun environment for children whose parents are attending the forum.
Responsibilities:
- Manage childcare volunteers and oversee the setup and breakdown of the childcare space.
- Ensure that the children are safe and engaged in activities such as games, arts, and crafts.
- Coordinate with parents on drop-off and pick-up times.
- Handle any emergencies or issues that may arise.
Qualifications:
- Experience in childcare or related fields.
- Strong leadership and organizational skills.
- Ability to manage multiple children and volunteers.
Role Summary: The middle school track chair will lead programming specifically designed for middle school students attending the forum.
Responsibilities:
- Develop and execute engagements for school students at the forum, including the robotics and arts programs.
- Ensure students are engaged and supervised throughout the event.
Qualifications:
- Experience working with middle school students.
- Strong communication and leadership skills.
- Ability to create an educational yet fun environment.
Role Summary: The security lead will oversee the security personnel to ensure the safety of all attendees, speakers, and sponsors during the event.
Responsibilities:
- Coordinate with security vendors to create a safety plan for the forum.
- Oversee the placement and duties of security staff.
- Manage any security incidents during the event and liaise with local authorities if necessary.
- Conduct pre-event safety checks of the venue.
Qualifications:
- Experience in security or event management.
- Strong organizational and leadership skills.
- Ability to handle emergency situations calmly and effectively.
Volunteer Positions
These roles are designed to accommodate flexible volunteer hours. Functional roles typically require 3 to 4 hours per week, while event-based roles usually demand concentrated effort around the event. To support OPEN Silicon Valley volunteers, we have hired dedicated staff who can assist volunteers in completing their action items. OPEN truly appreciates the commitment of its volunteers, recognizing their varied schedules and commitments.
Are you looking for an opportunity to contribute, grow, and make a real impact? We invite you to become a vital part of our dynamic organization. Explore the diverse teams showcased on our Executive Team page and find where you can best apply your skills and passions.
How to Apply:
In the form, mention the specific team you're interested in joining.
Don't miss this opportunity to be part of something special. Apply today and let us know how you can make a difference in our team. We can't wait to hear from you!
Responsibilities:
● Oversee the invoicing and timely collection of sponsorship receivables.
● Conduct monthly updates for sponsorship accounts and collaborate with marketing to enhance sponsorship promotion.
● Establish and maintain precise financial records for sponsorship agreements.
● Implement process enhancements in sponsorship accounting/reporting and maintain clear financial procedures and documentation.
Qualification:
● Preferred degree in Finance or related field with at least 2 years in accounting or finance, with a preference for sponsorship accounting.
Note: This role is designed to accommodate flexible volunteer hours, typically ranging from 3 to 4 hours per week.
Responsibilities:
● Manage daily accounting operations: accounts payable/receivable, payroll, and bank reconciliations.
● Ensure accuracy and compliance in financial records and reporting.
● Manage tax filings, regulatory compliance, and grant funding requirements.
● Prepare financial statements on a monthly, quarterly, and annual basis.
Qualification:
● Bachelor’s degree in Accounting or related field with proficiency in accounting software and knowledge of non-profit accounting regulations.
Note: This role is designed to accommodate flexible volunteer hours, typically ranging from 3 to 4 hours per week.
Join OPEN Silicon Valley as a Registration Volunteer and contribute to creating a seamless experience for our guests. This flexible opportunity requires qualifications that include excellent communication skills, attention to detail, and a willingness to learn.
Responsibilities:
- As a Registration Volunteer, you'll be responsible for assisting with the setup and organization of registration materials, managing registration types accurately, providing necessary support and guidance to attendees during the registration process, and promptly addressing any registration-related issues that may arise.
- Your role includes efficiently operating badge printing equipment, ensuring badges are printed promptly, assisting guests with retrieving their printed badges and collaborating closely with the team to troubleshoot and resolve any printing issues to maintain a smooth registration process.
- Welcoming guests with warmth and professionalism, you'll guide them upon their arrival, provide detailed information about the event schedule and venue layout, and offer assistance with any inquiries or concerns they may have, ensuring their experience is both informative and enjoyable.
- Maintaining open and effective communication with the Registration Team, you'll stay informed about updates or changes, address attendee inquiries and concerns courteously, and promptly report any issues or challenges to the team for resolution, ensuring seamless coordination and execution of event logistics.
Note: Working hours are flexible, with concentrated effort required around the event date. Time Commitment is 2 hours/week for pre-event training. The next main event is scheduled for June 1, 2024, from 7 am to 4 pm.
As Head of Charter Members Community of our dynamic team, you will be instrumental in enhancing the overall experience and satisfaction of our charter members. This position is centered around fostering a vibrant, engaging community environment, directly contributing to the growth and success of OPEN SV.
- Enhanced Communication and Engagement: Develop and implement a comprehensive communication strategy to keep charter members informed, engaged, and connected. This includes managing newsletters, updates, and announcements, and ensuring members are up-to-date on community news, events, and opportunities.
- Personalized Member Relations: Serve as the primary point of contact for charter members, offering personalized support and building strong, meaningful relationships. Understand and address their needs and feedback, facilitating a positive and inclusive community experience.
- Strategic Community Building: Organize and execute strategic initiatives to foster a sense of belonging and active participation among charter members. This involves coordinating networking events, interactive workshops, and member-exclusive programs that enhance the value of their membership.
- Feedback Collection and Integration: Establish effective channels for collecting and analyzing member feedback. Use insights gained to continuously improve communication strategies, member benefits, and community engagement efforts, ensuring the charter members' experience is at the forefront of our priorities.
Note: This role accommodates flexible volunteer hours, typically requiring a commitment of 3 to 4 hours per week. Ideal for those passionate about community building, leadership, and innovation, offering the opportunity to make an impact within a leading professional network.